Erasmus+ Student Mobility for Studies (for 2019-2020 Academic Year)
1/25/2019
Announcement Date: 25 January 2019
Application Deadline: 8 March 2019 @ 17.30
Application Result Announcement Date: 25 March 2019
​​The current announcement is the ONLY call for ERASMUS+ STUDENT MOBILITY FOR STUDIES for the whole academic year of 2019-2020.

All the students who want to join Erasmus mobility during 2019-2020 must apply to this call, considering there will NOT be another call for spring 2019-2020.


WHO CAN APPLY?
Undergraduate and graduate full-time students of ŞEHİR can benefit from Erasmus study mobility as long as they meet the below conditions and submit their applications by the deadline stated on this call:
  • Undergraduate students must have at least 2.50 / 4.00 cumulative GPA and graduate students must have at least 3.00 / 4.00 cumulative GPA in order to be eligible to benefit from the Erasmus grant.
  • ​Students at their prep year are not eligible to apply for this call, while students at their first year of studies are.
  • ​The students who benefited from Erasmus study or placement mobility before can also apply to this call. However students have to make sure that the total length of mobility, with or without grant, at each level (undergraduate or graduate) -no matter the type of mobility- should not exceed 12 months.

HOW TO APPLY?
Interested students must fill out the online application form at the following link https://outgoing.sehir.edu.tr.

As stated in the application form, don’t forget to upload your official transcript (not LMS version). Applications that are submitted via e-mail or hard copy and submitted after the deadline WILL NOT BE EVALUATED!

SELECTION OF MOBILITY CANDIDATES
Following the application deadline, ŞEHİR International Relations Office will make the eligibility check for all the applications. Eligible applicants will be announced and expected to sit the ŞEHİR English Language Test (SELT) organized by ŞEHİR School of Languages on March 15, 2019. SELT will consist of 80 questions of multiple choice. Failure to take SELT or obtaining a score below 65 will result in TERMINATION OF YOUR APPLICATION PROCESS.
After you take SELT and your score is calculated by ŞEHİR School of Languages, ŞEHİR Erasmus Commission will evaluate your application on the basis of the following criteria:
  • ​Academic GPA (50%)
  • ŞEHİR English Language Test (SELT) Score (50%)
  • Undergraduate / graduate level quotas
  • Departmental quotas
  • Previous participation in the Erasmus Programme within current study level: - 10 points out of 100 for each participation in Erasmus mobility for studies or traineeships in the same study level
  • Disadvantaged students (the statement from a doctor or other relevant authority confirming the special needs should be submitted to the online application system): +10 out of 100 points
  • Participation in Erasmus+ Programme in the country of nationality: -10 points out of 100
  • Child of martyr or veteran (an official document must be uploaded to the online application system -only for Turkish students ): +15 points out of 100
  • Students who are covered by the 2828 numbered Social Services Law:  + 10 points (Official document must be submitted to the online at the time of application)
  • Not attending the required orientation program organized by ŞEHİR International Relations Office in previous Erasmus+ mobility experience: - 5 points.

After the evaluation, all eligible candidates will be placed in a partner university.

TOTAL QUOTA FOR 2019-2010 ACADEMIC YEAR
As a result of this call, ŞEHİR Erasmus Commission will determine 40 students as Erasmus+ mobility selected candidates. All the other eligible applications will be placed as Erasmus+ mobility wait-listed candidates based on the departmental quota. Wait-listed student list will be taken into consideration in case of any cancellations on the main list, as well as, any quota additions based on the budget availability.

ŞEHİR made a grant application to the Turkish National Agency in February 2019. Exact amount of grant allocated to our university will be known only after the Turkish National Agency evaluates all the applications and inform the universities about the results in the summer 2019.

Therefore, please note that being selected as an Erasmus student exchange candidate at ŞEHİR does not mean that you will definitely be able to go on exchange mobility. The final list of the students benefiting from the Erasmus study mobility will be subject to the following:
1) Announcement of the results of ŞEHİR’s grant application to the Turkish National Agency.
2) Countries of destination students prefer to go, considering there are three different groups of countries according to their cost of living (Please refer to the TABLE A: ERASMUS GRANTS ACCORDING TO THE COUNTRY OF DESTINATION below).
3) In order to make more students from different departments benefit from the available grants, Erasmus Commission applies the principle of undergraduate/graduate level quotas and departmental quotas as stated above for the selection of the students.

STUDY MOBILITY CHOICES ON THE APPLICATION FORM
Erasmus+ Student Mobility for Studies is carried out in the framework of prior "inter-institutional (bilateral) agreements" between home and host institutions, both of which must be holders of an Erasmus Charter for Higher Education.

To ensure high-quality mobility activities with maximum impact on the students, the mobility activity should respond to student degree-related learning. The study period abroad must be part of the student’s study program at ŞEHİR to complete a degree at undergraduate or graduate level.

If you are doing a double major please note that you can only use one of your majors to apply for Erasmus study mobility and you will be subject to your selected major’s departmental quota and available Erasmus bilateral agreements. If you are doing a minor, please note that you cannot apply from your minor program.

You will make 3 university choices on the application form in order of preference. While making the allocation of the students based on the available spots, ŞEHİR Erasmus Commission will give priority to the students whose department has the bilateral agreement with the corresponding department in the partner university over those students whose department does not have a bilateral agreement with the relevant department in the same university.

For partner universities, where language of instruction is predominantly the native language of the country, not English, applicants with additional knowledge of that language will have priority over those without any knowledge of that specific language in the placement process. If you are applying to be placed in a university where you will be studying in a language other than English, you will be asked to provide a document to ŞEHİR International Relations Office showing your level of language proficiency in that language. Please check the list of universities on ŞEHİR’s Global Partners and Network webpage.

MOBILITY DURATION CHOICES ON THE APPLICATION FORM
The duration of mobility is between 3 and 12 months within the same academic year, which may correspond to 1, 2 or 3 semesters regarding the educational system of the country of destination. All the mobility activities must be ending by 30 September 2020. Students should be able to complete 30 ECTS credits of course load for each academic term of mobility.

IMPORTANT NOTE: You will have three options in the application form regarding the time of your mobility: fall term, spring term, and full academic year. You can pick only one of these options. Failing to do so, will make your application ineligible. You will be able to change your term again after the result announcement.

Please note that, ŞEHİR Erasmus Commission may reserve the right to send the students on a semester basis in order to use the available grants more efficiently by making more students benefit from it. Your preference of "full academic year" option will not be a determining factor in your selection as an Erasmus mobility candidate.

ERASMUS+ WITH GRANT OPTION
Erasmus students will be granted according to the study destination if they would like to get grant. Grant payment is subject to the amount of applications received, potential destination of the applicants and availability of funds from the Turkish National Agency. Please note that Erasmus grants are only contribution, meaning may not suffice for all your expenses and students are responsible for their own travelling costs and living expenses during the exchange. 

Amount of monthly grants is announced by Turkish National Agency according to the cost of living in the country of destination, grouped in three categories:

TABLE A: ERASMUS GRANTS ACCORDING TO THE COUNTRY OF DESTINATION
Groups According to Living CostsNames of CountriesMonthly Erasmus Grants for Study Mobility
Group 1 and Group 2 Programme Countries with Higher Living CostsDenmark, Ireland, France, Austria, Finland, Sweden, United Kingdom, Liechtenstein, Norway, Italy, Belgium, , Germany, Greece, Spain, ​Cyprus, Luxembourg, Netherlands, Portugal, Iceland, Malta500 Euro
Group 3 Programme Countries with Lower Living CostsBulgaria, Estonia, Latvia, Lithuania, Hungary, Poland, Romania, Slovakia, Macedonia, Czechia, Croatia, Slovenia300 Euro

Total amount you receive is calculated on the basis of months and days you actually spend in exchange.

The grant is usually paid in two instalments:
  • ​The first installment (80% of the total amount) is paid within 45 days of signing the mobility grant agreement which has to be signed by student and ŞEHİR.
  • The remaining 20% is paid after the participant returns and upon proper delivery of all the required final mobility documents. This second installment will not be paid until all the required documents are submitted.

IMPORTANT NOTE: You will not be able to receive remaining 20% of the Erasmus grant if you cannot receive satisfactory marks in 2/3 of the courses that you take at the host (partner) university.

ERASMUS+ WITHOUT GRANT OPTION
Students who are entitled to receive an Erasmus grant may abandon their right to receiving the grant. Or eligible applicants may benefit from Erasmus study mobility through "without grant option" by answering the relevant question on the online application form or by declaring to the International Office that they want to use this right after the announcement of results. Please keep in mind that there are strict deadlines to nominate you in a partner university. Students who participated in the program as non-granted Erasmus+ student may receive Erasmus+ grant while they are studying at the host university if the budget is available.

Erasmus students -whether or not they receive an Erasmus+ grant- are exempted from paying fees for tuition, registration, examinations and access to laboratory and library facilities at the host institution.

STUDENTS WITH SPECIAL NEEDS
Students with disabilities are encouraged to apply for Erasmus+ program. They can get additional funding to cover the costs of their special needs. İstanbul Şehir University does not discriminate against any individual or group of individuals on the basis of age, color, disability, gender, national origin, race, language and religion.

ACADEMIC RECOGNITION OF THE COURSES TAKEN AT THE HOST UNIVERSITY 
According to İstanbul Şehir University Instruction for Exemption and Adjustment Procedures – Article #9, courses that have been taken by the University’s undergraduate/graduate students in another higher education institution’s program, in the capacity of special student or national/international exchange programs, shall be adapted. Grades regarding these courses are included in the transcript and added to the grade point averages.

FINAL NOTE
Any queries regarding application process are to be made to the International Relations Office via e-mail erasmus@sehir.edu.tr​  

We wish you best of luck with your applications.

ŞEHİR International Relations Office | Erasmus+ Team​